TRAVEL COMMUNICATIONS PLAN

Recommended for International, Rural or Remote Travel, or Travel involving Research Activities. Highly encouraged for Individual Travellers.

This document should be kept in accordance with ECU’s Records Management Policy and Privacy Policy

Name of Traveller(s):
School/Business Area:
Travel Dates:
Travel Destination(s): (Incl Transit locations)
Purpose of Travel:

TRAVEL NOTES

Main Destination(s):
Any Organisation(s) visited during travel:
Plan(s) for safe travel/transit whilst at destination(s)*:

* Ensure you have complied with entry requirements, including transit locations – such as visa applications, passport validity, travelling with prescription medication(s)

CONTACT DETAILS DURING TRAVEL

ECU mobile phone obtained:	Yes/No If No, will Private Mobile have roaming: Yes/No
Street Address of Accommodation(s):
Contact Phone #(s) in-country:
Email Address: Accommodation and/or personal email (non-ECU email)

CHECK IN SCHEDULE

Planned Check In Schedule:	Day/Date: Time: Mode: (email, call, teams msg etc)
Additional Planned Welfare/Pastoral Check In Schedule: recommended for trips >21 days	Day/Date: Time: Mode:
Period of time “out of contact”

EMERGENCY CONTACT INFORMATION - SCHOOL/CENTRE

Line Manager:	A/H #: Mobile: Email:
Operations Manager/Centre Manager:	A/H #: Mobile: Email:
Exec Dean/Centre Director:	Mobile:
ECU Security Number:	+61 (0)8 6304 3333

PERSONAL/NEXT OF KIN CONTACT INFORMATION

Name of Preferred Contact Person:
Relationship to Traveller:
Contact Details:	Mobile:
Alternative Contact Person:	Name: Relationship: Mobile:

CONTINGENCY PLANNINGs

Local Emergency Contact: 000 or 911 or 999 (info available on Smartraveller)
Emergency contact FCM:	+61 (0)8 6149 9845
Emergency contact AIG (Travel Insurer): Policy # 2600139456	24/7 contact, reverse charge available +61 3 8396 9466 Within USA: 1 866 814 3375 (toll free) Or email auassistance@aig.com for call back
I confirm I have printed copies all emergency contact information:	Yes/No Signed: